Demonstration Notebooks: Campus Survey#

The Campus-Demo-Notebook is a simple workflow designed for a team of recorders to observe landscape elements and street furniture in a typical campus setting.


To access the survey go to on your browser.


  • Sign in

  • Choose the dashboard Workspace button

  • Activate Campus-Survey-Demo with the button Activate in the column labelled “Sync”.

  • Wait for the notebook to load

  • Click on the Campus Survey Demo in the Activated notebook tab:

workspace notebook list

Task 1: Setting ID ranges#

The first task is setting parameters for the ID auto incrementors. This will allow each team to set starting and final ID numbers so that a unique sequence can be built across all the data collected. (This is a configurable setting and can be adjusted for each notebook.) To set the ID range:

  1. Ensure you are in the notebook records list screen.

  1. Choose the settings tab.

  2. Find the box labelled Edit Allocations for Landscape Element <Description> AutoIncrementer

  3. Click addAdd New Range

  4. Enter the range for your username, eg 0-49, 50-99:



ID from

ID to





















  1. Click ‘Update Range’.

  2. You will see a Snackbar notification with Range Successfully Updated

Task 2: Setting Survey Area#

Each group will cover a ‘predetermined’ Survey area (Today, everyone will be using zone charlie) and enter some metadata before heading out into the field. To create a Survey Area record:

  1. Click on addSurvey Area in the top right corner of the Notebook homepage

  2. You can begin to enter info (fictional or based on your observations) about the survey area:

  1. Select Zone Charlie.

  2. Add a nickname (eg Eating Hall) to remember the area.

  3. Use the map view to draw a bounding polygon for the Survey Area.

  4. Tap Take GPS Starting Point to capture the point at which you commenced the survey.


If you don’t see Take GPS Starting Point, ensure you are in Zone Charlie

  1. Make a Note if needed.

  2. You must click Publish and close record for the record to move from Drafts and be synchronized with other devices.

Task 3: Data collection#

Participants will head outside (if possible) and collect sample data.

You can create new Landscape Element records in two ways, either:


If you get a Snack bar/alert saying that Failed to get autoincremented ID and “No ranges exist for this notebook yet. Go to the notebook Settings tab to add/edit ranges”, you forgot to do task 1. Leave the record perform task 1.

  • From the Survey Area Form, by tapping addAdd Child Record

  • From the Notebook homepage by tapping addLandscape Element (Note: Landscape elements added from the Notebook’s homepage will not be linked to a Survey Area. To associate an existing Landscape element with a Survey Area, select expand_moreAdd Link inside a survey area in the Landscape Elements relationship field.)

You will see:


Once you have identified a target for survey (a bench seat, lamp post or sign):

  1. Enter an Asset ID (fictional or based on your observations)

  2. Select an Element Type from the dropdown.

  3. Tap Take GPS Point to capture a GPS point.

  4. Enter the name or number of the Nearest building

  5. Select a Condition from the radio list

  6. If the condition is so poor that it is dangerous (tap the Dangerous checkbox)

  7. Tap Take Photo to take a photograph and the Camera will be called.

  8. Make a Note if needed.

Data editing and review#

Back in the Lab, go to and navigate to the Campus-Survey-Demo. Here you can search for all records that you have synchronized.


To review record metadata tap on the META tab on a published record.:


Delete a Record#

To delete a record, select deleteDELETE RECORD from the META tab.


No records are deleted, simply hidden from view. It is possible to undelete records with the command line.